PT Executive Assistant

Company: Beacon Hill Staffing Group
Location: Cambridge
Posted on: February 2, 2025

Job Description:

Our client, an education management provider is seeking a part time Executive Assistant to t=join their team! This role is based in Brighton, MA, hours for approximately 15-20/week, each day starting at 8am, duration through April of this year, and paying between $38-44/hr, depending on experience. Interested and qualified candidates are encouraged to apply today!

Is this your next job Read the full description below to find out, and do not hesitate to make an application.

Calendar and Travel Management
Extensive calendar management requiring prioritization of multiple calendars in varying time zones with effective communication across various internal and external stakeholders.
Collaborates on bi-weekly meeting agendas for Corporate Learning Leadership Team
Handles all scheduling logistics, including conferencing technology and meal orders
Coordination with guests for meetings on context and talking points, timing and slides
Handles flight arrangements and hotel bookings with aid of travel agency
Completes monthly expense reports for both executives



Internal Communications
Gathers and edits fortnightly updates to Chairman. Independently write communications on behalf of Executives while also reviewing and editing documents for grammar, style and formatting
Solicit materials from department leaders for monthly unit review meetings with CEO
Slide development and management for unit presentations including new product launches and go-to-market strategies


Project Management
Strategically support the executives' priorities - planning, scheduling, and attending working sessions to advance goals such as quarterly/annual leadership team offsite meetings
Work collaboratively with the team on non-routine projects and events across the organization
Provide back-up support as needed to other members of the team


What we're looking for:
5-8 years of project management and administrative partnership to senior executives
Curiosity, comfort with ambiguity, and the ability to manage multiple priorities autonomously
Outstanding communication (written and verbal), influencing and project management skills
Ability to quickly learn organizational structure and key stakeholders
Flexibility to take on a wide range of responsibilities. Ability to establish workflows and project priority based on expectations and consideration of business needs.
Confidence and professional poise when working with board members and other external high-profile collaborators (ex. External Boards, Community officials, Philanthropic Orgs, etc.)
Advanced working knowledge of Microsoft Office Suite/Office 365 or equivalent platform (Google Suite, etc.)

You'll stand out if you have:
Ability to thrive in a fast-paced environment of teamwork and collaboration
Friendly nature and a rich sense of humor
Experience managing virtual and hybrid meetings and offsites
Some experience with boards

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, Newton , PT Executive Assistant, Other , Cambridge, Massachusetts