Project Coordinator

Company: Mass General Brigham
Location: Boston
Posted on: February 1, 2025

Job Description:

Time Type: Part timePosted On: Posted TodayJob Requisition ID: RQ4003928Site: The General Hospital CorporationAt Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission-from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare - people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds - to apply.Job SummaryThe Project Coordinator assumes independent responsibility for the administration of the NIH P30 grant, budgeting, and program organization. The candidate works under general direction of two lead Core Directors in the Endocrine Unit, and in collaboration with external core directors from the Beth Israel Deaconess Medical Center, Boston University, and Boston Children's Hospital. This is a part-time position with potential to grow into a full-time role in the future.QualificationsResponsibilities comprise, but are not limited to:

• Administers the P30 grant, including responsibility for billing, payment for services and supplies and submitting monthly journals for each core through data collection from Insight and the Partners Core Management System.
• Provides day-to-day support to the cores, monitors and utilizes the CSR email for all CSR communications, maintains up-to-day membership lists and distributes appropriate announcements.
• Responsible for maintaining the Center for Skeletal Research (CSR) WordPress website, including bi-monthly updates. The website is used to provide up-to-date descriptions of investigators' labs and research as well as meeting schedules, notices about upcoming events, and event registrations.
• Responsible for maintaining the CSR Partners Core Management System in collaboration with the Partners Cores Team. The website is used to track core samples from submission to completion, bill for core services and monitor revenue.
• Provides training support for system users and on-site support for core technicians (e.g. develop SOPs and maintain an internal resource for training materials).
• Responsible for organizing all technical aspects of program meetings and conferences across Partners, including monthly workshops such as coordinating and monitoring audio visual support (e.g. Zoom conferencing) and uploading recordings onto the website.
• Prepares budgets and monitors revenue monthly and expenditures quarterly.
• Administers the application process for P&F grants and travel awards, assuring timely notification of opportunities and deadlines. Maintains records of applications and distributes information to reviewers. Notifies award recipients. Follows up with institutional officials re approval of these grants.
• Organizes annual symposium, held at the MGH main campus and Assembly Row. Arranges program and speakers, reserves space and resources. Manages the abstract application process. Makes travel arrangements and reimburses expenses for invited guests.
• Schedules and attends monthly Core Directors' meetings and meetings of the advisory committee. Takes minutes and distributes to Core Directors.
• Works with the Grants & Fiscal Manager to coordinate grant proposal preparation and annual reports. Assists with the preparation of budgets and justifications and gathering information from personnel to be included in the proposals. Reviews biosketches to assure compliance with format.
• Attends research administration conferences and keeps current with federal (NIH in particular), state and other requirements.
• Performs all other related job duties as assigned.Financial Responsibilities
• Responsible for administration of the P30 grant and budgeting.
• Monitors financial reports to ensure accuracy and budget integrity.
• Responsible for reviewing monthly core invoices, tracking internal and external payments, and submitting journal entries using Insight.EducationBachelor's Degree requiredExperience
• Project support or administrative experience 1-2 years preferred.
• Experience in grant and/or project management in a healthcare setting, or other similar experience is a plus.Knowledge, Skills and Abilities
• Exceptional verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Proficiency with Microsoft Office suite (e.g. Excel, Word, PowerPoint, and Outlook).
• Computer skills at a level to design and revise website and utilize complex internal business systems.
• Ability to handle multiple tasks and work well under pressure of deadlines.
• Attention to detail and strong analytical, organizational skills.
• Ability to problem solve and take initiative.Additional Job Details (if applicable)Working Conditions
• Administrative office in a research lab.
• 20-hour work week. M-F 9:00-5:00PM hybrid option.
• Requires occasional travel to program sponsored events across at MGH and affiliated institutions.Remote TypeHybridWork Location60 Blossom StreetScheduled Weekly Hours20Employee TypeRegularWork ShiftDay (United States of America)EEO Statement:The General Hospital Corporation is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.Why work here?Combat disease. Hold a hand. Help people. Impact the world.Mass General Brigham is a passionate, welcoming community where minds meet caring hearts.Come be a part of the world's most powerful force in medicine, where every role is important in changing lives. Are you ready?About Us?Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world.Built on the legacy of two leading academic medical centers, we're more than a system-we're leaders in the practice of medicine. Mass General Brigham is committed to serving the community.We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system.We recognize that increasing value and continuously improving quality are essential to maintaining excellence.
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Keywords: Mass General Brigham, Newton , Project Coordinator, Other , Boston, Massachusetts