Executive Assistant I, Legal (Hybrid)

Company: Disability Solutions
Location: Nashua
Posted on: February 1, 2025

Job Description:

Job Description You don't see it, but it's there. Our employees work on the world's most advanced electronics - from saving emissions in the City of Lights to powering the Mars Rover to protecting the F-35 fighter jet. At Electronic Systems, you'll be among the brightest minds, working on the aerospace and defense industry's most difficult problems. Drawing strength from our differences, we're innovating for the future. And you can, too.Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our missions: "We Protect Those Who Protect Us--" and "We Innovate For Those Who Move The WorldTM." Sound like a team you want to be a part of? Come build your career with us.Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working onsite a minimum of 3 days per week, and the remainder remotely. To be considered for this opportunity, applicants must currently reside within a commutable distance of Nashua, NH. ***Out of area applicants, those aiming to relocate, or those seeking full-time remote opportunities, will not be considered.We are currently seeking a qualified Executive Assistant to join our ES Legal function, where they will support the VP of Legal / Chief Counsel, as well as assist other members of the executive legal team.Essential Responsibilities:

• Provides confidential secretarial services to Vice President, Legal and other attorneys, which by nature of the position involves high level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgement.
• Plans and organizes work and develops procedures to meet requirements. Screens visitors, makes appointments, receives telephone calls, mails and faxes.
• Conducts typical administrative activities (e.g., document mark-ups, assistance with research, and more autonomous projects), as assigned.
• Manage all billings, including processing of outside counsel invoices, tracking and reporting quarterly outside counsel spend, compiling and submitting year-end financial accruals.
• Compiles special reports, conducts special projects and performs administrative duties as required.
• Communicates with executive, administrative and line management personnel to gather or convey relevant information.
• Organizes and maintains confidential files and records, such as litigation and investigatory information and other matters.
• Performs a wide range of services for the executives, including such items as making recommendations and reservations for travel and maintaining executive's outside appointment calendar.
• Support of Legal leadership team to include travel arrangements, meeting and conference coordination, event planning, and reporting.
• Ability to set up systems to promote collaboration among the leadership team - SharePoint, meeting spaces, other applications.
• Desire to learn development, setup, and maintenance of these applications in support of creating a more efficient, connected team.
• Responsible for ordering office supplies, new/replacement IT equipment, submitting facilities/maintenance requests on behalf of the Legal function.Please note that pursuant to a government contract, this specific position requires US citizenship or Permanent Resident status.Required Education, Experience, & Skills
  • Requires an Associate's Degree in Secretarial Sciences or equivalent and a minimum of seven (7) years directly related experience; or a high school education plus one (1) year of specialized instruction and ten (10) years' experience. Must be highly skilled in office automation tools and Microsoft applications.
  • Requires a high degree of tact, initiative, accuracy, judgement and superior interpersonal skills, a thorough understanding of business practices and procedures and the ability to interface well with all levels of management.
  • Must possess a detail-oriented, highly organized, proactive work ethic.Preferred Education, Experience, & Skills
    • Prior experience working as an Executive Assistant in a large, dynamic, fast-paced, corporate setting, would be ideal.
    • Experience with the Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel, Word, 365), and other tools and systems (ex. Concur, AutoTime, Coupa, GEMS or related applications)
    • Expertise in managing schedules and calendars for executive leadership with complex time commitments.Pay InformationFull-Time Salary Range: $62210 - $99535Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.

Keywords: Disability Solutions, Newton , Executive Assistant I, Legal (Hybrid), Legal , Nashua, Massachusetts