Senior Administrative Assistant

Company: Beacon Hill Staffing Group
Location: Framingham
Posted on: February 2, 2025

Job Description:

Our client, a retailer based in Framingham, is seeking a temporary Senior Administrative Assistant to join their team! this role is for approximately 3+ months, onsite in Framingham, full time hours Monday through Friday, and paying up to $29/hr, pending experience. Interested and qualified candidates are encouraged to apply today!

Increase your chances of reaching the interview stage by reading the complete job description and applying promptly.

RESPONSIBILITIES
Schedules and maintains multiple calendars of appointments and meetings
- Supports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely execution
- Coordinates travel itineraries and process expenses
- Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
- Involves appropriate Associates from other departments or divisions to resolve issues.
- May provide functional guidance and training to other Associates within department and across the Corporate functions, as needed
- Analyses operating practices and creates/revises systems and procedures as necessary
- Organizes and maintains files, record keeping systems, and office layout
- Oversees and monitors administrative projects. Performs other duties as required or directed
- Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
- Manage and administer department payroll and timekeeping
- Back-up Support to other Admins
- Manages and administers various documents and spreadsheets
- Acts as Proxy for certain systems as needed
- Support meetings, training and conferences with prep and logistics needs
- Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events
- Communicates pertinent information among appropriate departments




QUALIFICATIONS
Administrative experience in a corporate setting required
- Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
- Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
- Excellent communication manner, solid written and verbal communication skills and be customer service oriented
- Able to effectively manage confidential and sensitive information
- Must thrive in a very busy atmosphere
- Proven success of juggling many things at one time and ability to shift gears and prioritize
- Willingness to learn, take direction well and be a team player
- Interest in Human Resources is a plus
- Ability to focus and get the job done while avoiding distractions
- Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical
- Strong ability to build relationships and collaborate with team members and other admins
- Great at being resourceful and leveraging relationships to problem solve


Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, Newton , Senior Administrative Assistant, Administration, Clerical , Framingham, Massachusetts