Senior Executive Assistant II MA
Company: Liberty Mutual
Location: Boston
Posted on: May 6, 2024
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Job Description:
Pay PhilosophyThe typical starting salary range for this role is
determined by a number of factors including skills, experience,
education, certifications and location. The full salary range for
this role reflects the competitive labor market value for all
employees in these positions across the national market and
provides an opportunity to progress as employees grow and develop
within the role. Some roles at Liberty Mutual have a corresponding
compensation plan which may include commission and/or bonus
earnings at rates that vary based on multiple factors set forth in
the compensation plan for the role.
Description Global Risks Solutions (GRS), Liberty Mutual's global
business which operates in nearly thirty countries, seeks a Senior
Executive Assistant to support the President, Global Risk
Solutions. As part of the Office of the President team, this role
operates in a fast-paced, highly matrixed, exciting and complex
environment with accountability to the Senior Vice President (SVP),
Business Alignment.
This is an exciting and high-profile opportunity that requires
extraordinary tact and diplomacy, agility, strategic thinking,
resourcefulness, problem solving, meticulous attention to detail,
consistent reprioritization, and clear, timely communication.
Exceptional executive presence is required for this position. You
will partner closely with the alignment team for special projects
on behalf of the GRS President. Flexibility and willingness to
pivot are cornerstones to success in this role.
Specifically, the executive assistant is responsible for developing
and executing highly effective methods around managing and
resolving conflicts with the GRS President's calendar, coordinating
and optimizing global and domestic travel plans, preparing
materials for meetings, triaging phone calls, supporting email
management and keeping the President on schedule. The executive
assistant will be required to effectively engage and collaborate
with members of the President's Office, Corporate Air, Security and
the Executive leadership team's EA's
This is a Boston based position, with a hybrid working schedule
that aligns with the President and alignment team. The individual
should have flexibility for in-office support when the President is
in the office and offsite support where needed, that may include
travel.
Responsibilities:
Calendar Management: Accountable for calendar planning and
execution. Prioritization meetings and managing scheduling
conflicts, seeking alignment team input where needed. Develop,
maintain and continuously improve processes for calendar alignment
cadence. Communicate daily updates, proactively problem solving and
making recommendations around new requests and potential conflicts.
Proactively plan for time away from work and external commitments.
Clear communication will be essential with the Office of the
President in order to coordinate weekly planning meetings,
including but not limited to the following: Prioritize the
President's schedule using high level understanding of the
President's objectives and goals; proactively looking ahead to
adjust the President's schedule as needed for time-sensitive and
priority issues
Just-in-time and annual calendar planning, including standard
calendar
Conflict management
Maintain one-source-of-truth for key inputs into calendar
management
Enable appropriate transparency with the GRS leadership team so
they can plan accordingly
Travel Management: Arrange and optimize travel arrangements
(transportation, accommodations, agenda) based on travel needs and
preferences. Manages complex itineraries, to include any changes.
Enables remote decision-making. Processes related expenses.
Coordinate complex travel arrangements including international and
domestic travel; including itineraries and processing required
documentation for international travel.
Meeting Effectiveness: Assist the GRS President with preparing for
meetings, to include preparing materials in partnership with the
Office of the President, obtaining materials in advance (targeting
24-48 hours prior), distributing materials, and keeping her on
schedule. Obtain appropriate support for virtual attendees as well
as various media needs and other logistics. While scheduling, clear
communication is needed to the appropriate partners and alignment
team to ensure the GRS President is prepared.
Phone Coverage: Provide phone coverage and screen/triage calls and
voice mail. Greet and assist planned guests.
Team meetings/event: Partner with the GRS Alignment Office around
coordinating and/or assisting with team meetings (staff meetings,
all-hands meetings, on-sites/off-sites, team gatherings, etc.) May
assist with event planning. Accountable for being up to speed on
these meetings and events and flagging issues/conflicts that
surface. Ready to engage as a team player and support as
needed.
Administrative Support: Prepare, update, and organize information
for reports, correspondence, presentations, budgets, etc.
(including PowerPoint presentations). Edit documents for accuracy,
format, and arrangement of material. May conduct research.
Opportunity to help build/implement new organizational tools to
track workflow and projects for the President
Mail Management: Sort, screen, and distribute incoming and outgoing
mail for the GRS President. Should highlight information of
interest and/or curate reading material.
Email Management: Assist in keeping the executive highly organized,
to include online retrieval and archiving of documents as well as
supporting the Company's records and retention schedule.
QualificationsAdvanced knowledge of administrative procedures,
software applications (such as Microsoft Office Word, Excel,
PowerPoint, etc. - advanced PowerPoint skills required for this
role) records management systems, and other business procedures and
terminology.
Excellent organizational skills, time management skills and
attention to detail, to include regularly anticipating needs and
being proactive
Displays high degree of professionalism in order to maintain
confidential information, helps establish strong relationships and
demonstrates executive presence when interacting with a variety of
stakeholders globally
Excellent ability to read and respond to subtle clues and react
with situational appropriateness
Bachelor's degree (or equivalent) and 7+ years of relevant
administrative experience, to include prior experience providing
support at the executive level.
Prior experience supporting c-level executives in a financial
services organization is strongly preferred.
About UsAt Liberty Mutual, our purpose is to help people embrace
today and confidently pursue tomorrow. That's why we provide an
environment focused on openness, inclusion, trust and respect.
Here, you'll discover our expansive range of roles, and a workplace
where we aim to help turn your passion into a rewarding profession.
We value your hard work, integrity and commitment to make things
better, and we put people first by offering you benefits that
support your life and well-being. To learn more, please visit
https://www.libertymutualgroup.com/about-lm/careers/benefits
Liberty Mutual has proudly been recognized as a "Great Place to
Work" by Great Place to Work - US for the past several years. We
were also selected as one of the "100 Best Places to Work in IT" on
IDG's Insider Pro and Computerworld's 2020 list. We have been named
by Forbes as one of America's Best Employers for Women and one of
America's Best Employers for New Graduates-as well as one of
America's Best Employers for Diversity. To learn more about our
commitment to diversity and inclusion please visit:
https://jobs.libertymutualgroup.com/diversity-inclusion
Liberty Mutual is an equal opportunity employer. We will not
tolerate discrimination on the basis of race, color, national
origin, sex, sexual orientation, gender identity, religion, age,
disability, veteran's status, pregnancy, genetic information or on
any basis prohibited by federal, state or local law.
Fair Chance Notices
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Keywords: Liberty Mutual, Newton , Senior Executive Assistant II MA, Other , Boston, Massachusetts
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